Publishing Forms

Share your forms with the world using public URLs

How Publishing Works

Publishing a template creates a public form that anyone with the URL can access and submit. Published forms:

• Have a unique public URL
• Don't require users to sign in
• Can be shared via email, social media, or embedded
• Collect submissions securely
• Can be unpublished at any time

Publishing a Template

Quick Publish

The fastest way to publish a template:

1. Open your template in the editor
2. Click the "Publish" button in the toolbar
3. FillFlow generates a unique public URL
4. Copy and share the URL

Advanced Publishing

For more control over publishing settings:

1. Open your template in the editor
2. Click "Publish" in the toolbar
3. Navigate to the publishing page
4. Configure your settings (see below)
5. Click "Generate Public URL"
6. Copy and share the URL

Publishing Settings

Allow Multiple Submissions

Control whether users can submit the form multiple times.

Enabled (default): Users can submit as many times as they want. Good for surveys, feedback forms, contact forms.

Disabled: Users can only submit once per session. Good for applications, registrations, one-time forms.

Show FillFlow Branding

Choose whether to display "Powered by FillFlow" at the bottom of the form.

Enabled (default): Shows FillFlow branding

Disabled: Removes branding for a clean look

Custom Confirmation Message

Customize the message shown after successful submission.

Default: "Thank you for your submission! We've received your response and will get back to you soon."

You can personalize this message based on your use case:

• Job applications: "Thanks for applying! We'll review your application and contact you soon."
• Contact forms: "Message received! We'll respond within 24 hours."
• Surveys: "Your feedback helps us improve. Thank you!"

Redirect URL (Optional)

Redirect users to a specific page after submission instead of showing the success message.

Use cases:

• Redirect to your website's homepage
• Redirect to a thank you page
• Redirect to a product page or special offer

Sharing Forms

Copy URL

The simplest way to share your form is to copy the public URL and paste it wherever you need:

• Email messages
• Social media posts
• Text messages
• QR codes

Email Sharing

Best practices for sharing via email:

• Provide context about why you're sending the form
• Include the estimated time to complete
• Mention if the form is required or optional
• Add a clear call-to-action button or link

Social Media

Tips for sharing on social media:

• Write a compelling caption explaining the purpose
• Include relevant hashtags
• Consider using link shorteners for cleaner appearance
• Pin important forms to your profile

QR Codes

Generate QR codes for your form URL to enable:

• Print materials (posters, flyers, business cards)
• Event displays and signage
• Product packaging
• Restaurant menus

Unpublishing Forms

You can unpublish a form at any time:

1. Open your template in the editor
2. Click "Unpublish" in the toolbar
3. Confirm the action

When unpublished:

• The public URL becomes inactive
• Users see a "Form not available" message
• Existing submissions are preserved
• You can republish at any time (same or new URL)

Editing Published Forms

You can edit published forms, but be careful:

• Changes take effect immediately
• Users filling out the form will see the updates
• Adding required fields may confuse users mid-submission
• Removing fields doesn't affect existing submissions

Best Practices

Before Publishing

• Test the form yourself
• Ask a colleague to review
• Check mobile responsiveness
• Verify all field labels are clear
• Test validation for all fields
• Review the confirmation message

After Publishing

• Test the public URL immediately
• Submit a test response
• Verify you receive submissions correctly
• Monitor early submissions for issues

Form Maintenance

• Check submissions regularly
• Respond to submissions promptly
• Update forms based on feedback
• Archive or unpublish old forms

Next Steps

• Learn about managing submissions
• Back to templates guide