Answer Management

View, export, and analyze form submissions with powerful management tools

Viewing Answers

All submissions for a template can be accessed from the Answers tab:

1. Navigate to your template
2. Click the "Answers" tab
3. View all submissions in a table

The answers table shows:

• Submission date and time
• Submitter information (if collected)
• Preview of responses
• Quick actions menu

Viewing Answer Details

To see the full details of a submission:

1. Click any row in the answers table
2. A detail panel opens showing all fields and values
3. View submission metadata (date, IP address, etc.)
4. Download as PDF or delete the submission

Searching and Filtering

Search

Use the search box to find specific submissions:

• Search across all answer fields
• Case-insensitive matching
• Real-time filtering as you type

Sorting

Click column headers to sort by:

• Submission date (newest or oldest first)
• Submitter name
• Any custom field

Pagination

For forms with many submissions:

• Choose items per page (10, 25, 50, or 100)
• Navigate between pages
• See total submission count

Exporting Data

Export to CSV

Export submissions to a CSV file for analysis in spreadsheet software:

1. Click "Export All" or select specific submissions
2. Choose fields to include
3. Configure date format
4. Download the CSV file

Use CSV exports for:

• Data analysis in Excel or Google Sheets
• Importing to other systems
• Creating reports and charts
• Backup and archival

PDF Generation

Single PDF

Generate a filled PDF for any submission:

1. Open the submission details
2. Click "Download PDF"
3. FillFlow generates a PDF with all answers filled in
4. The PDF is downloaded to your device

Bulk PDF Generation

Generate PDFs for multiple submissions at once:

1. Select submissions using checkboxes
2. Click "Download PDFs" in the bulk actions toolbar
3. FillFlow generates all PDFs
4. A ZIP file containing all PDFs is downloaded

Use bulk PDFs for:

• Processing multiple applications
• Printing physical copies
• Archiving submissions
• Sending to team members

Importing Data

You can import submissions from CSV files:

Import Process

1. Click "Import Answers"
2. Upload your CSV file
3. FillFlow shows a preview of the data
4. Map CSV columns to form fields
5. Review the mapping
6. Click "Import" to add submissions

CSV Format Requirements

• First row should contain column headers
• One submission per row
• Date fields should use YYYY-MM-DD format
• Email fields should contain valid email addresses
• Multiple values for checkboxes separated by commas

Import Use Cases

• Migrating from another form system
• Importing data from offline forms
• Bulk data entry
• Restoring from backups

Bulk Actions

Perform actions on multiple submissions at once:

Selecting Submissions

• Check individual boxes to select specific submissions
• Use the header checkbox to select all on current page
• Selected count shows in the bulk actions toolbar

Available Bulk Actions

• Export Selected: Create CSV of selected items
• Download PDFs: Generate ZIP of PDFs
• Delete Selected: Remove multiple submissions

Deleting Answers

Delete Single Submission

1. Open the submission details
2. Click "Delete"
3. Confirm the deletion

Delete Multiple Submissions

1. Select submissions using checkboxes
2. Click "Delete Selected" in bulk actions
3. Confirm the deletion

Best Practices

Regular Review

• Check submissions at least daily for active forms
• Respond to submissions promptly
• Archive old submissions regularly

Data Backup

• Export data regularly as backup
• Store exports in a safe location
• Keep exports for compliance requirements

Organization

• Use descriptive template names
• Archive completed campaigns
• Delete test submissions before going live
• Export before making major template changes

Privacy and Security

• Only export data you need
• Protect exported files (they contain sensitive data)
• Delete submissions when no longer needed
• Follow data protection regulations (GDPR, CCPA, etc.)

Submission Metadata

Each submission includes metadata:

• Submission Date: When the form was submitted
• Submitter: Name or identifier (if collected)
• IP Address: Submitter's IP (for security)
• User Agent: Browser and device information

Next Steps

• Learn about publishing forms
• Back to templates guide